This privacy policy statement has been established to give a clear explanation of our data processing practices to safeguard you and your personal information. This privacy statement is only applicable to the East Midlands Shared Services (EMSS) web site at Links to external web sites are not covered by this Privacy Notice.

Notification of changes

From time to time, it will be necessary to update our privacy policy. If we decide to change our privacy policy, we will indicate that changes have been made on the homepage. This is in order to ensure our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

If at any point we wish to use personally-identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner.

Information collected

The partners are the owners of the information collected on this site. We will not sell, share or rent any part of your information collected on the website to third parties in any way, unless stated on the web page at the point of collecting information from you, or as outlined in our policy statement, or as required by law.

We automatically collect statistical data about usage patterns on our website. This information does not relate to you as an individual and is collected to provide us with an understanding of the areas of interest on our site.

Using facilities on our website you have an option to provide views and comments about this website, any of the partner organisations and their services. The information provided by you via this service will be acted upon according to the content of the communication. We may contact you in order to reply to the issues raised. This contact will be made via email, unless an alternative is specified.

We will retain all communications received in order to produce statistical analysis reports.

All personal information collected on the website will be used for the purpose of delivering the service for which the information was supplied. In addition, the information may be used to make you aware of new or improved services available from us, unless you refuse us permission.


EMSS use cookies to enhance your interaction with our site. The cookies in this website are not used to track users through the system if they are not logged in and when user registered they are accepting these secure cookies to be sent to their devices.

What are Cookies?

Cookies are small text files that are sent to your browser from the website that you visit. A cookie will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number. Cookies can help a website to arrange content to match your preferred interests more quickly. Most major websites use cookies.

A session cookie is a piece of text that is stored temporarily in your computer’s RAM. And it is deleted when you close your internet browser. Cookies cannot be used by themselves to identify you. A cookie cannot read data off your hard disk, read cookie files created by other websites or damage your system.

What types of cookies are used with this site?

All cookies used on this website are sessional based on the .NET infrastructure. Separate cookies are generated for each session and we do not record them. The only thing each cookie tracks is the session you are on, i.e. are you logged in as and who you have logged in as.

The cookie used tracks you when you are on the same session and when you request the next page. Once you log out the session ends and the cookie is not used again.

The cookies are not tailed by unique user and we do not use this information to track activity. A new cookie is uploaded for each session at sign in and is not stored on a PC.

No ‘setting led’ cookies are used to inform what to load for a user. User profile information is driven by their user group and other selection (e.g. talent profile) and not cookies.

If you are concerned about the potential use of information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie. Most Internet browsers have settings that let you identify and/or reject cookies.


Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally-identifiable information. The servers that we store personally-identifiable information on are kept in a secure environment.


Our pages contain links to sites operated by third parties. The content on these sites are not under our control. If you have any questions concerning these sites and the usage of them we suggest that you contact the webmaster of the site directly.